Support Services Division

Lincoln County Sheriff Support Services 2016

Address:
Lincoln County Sheriff's Office
Civil Division
225 West Olive Street, Room 203
Newport, OR 97365

Tel: 541-265-4915

Division Commander:
Lisa Combs,
Support Services Director

Civil Information

The Civil Division is responsible for booking, filing, serving and enforcing court orders and a variety of other documents issued by the courts. Examples of civil papers include:

  • small claim notices,
  • writs of garnishment,
  • evictions
  • restraining orders and
  • foreclosures of real or personal property.

Staff also seize and sell real or personal property as ordered by the courts and ensure enforcement of Orders of Assistance for the custody of children.

Civil Division staff who are trained in civil process ensure that all court orders are processed in accordance with Oregon law and the Oregon Rules of Civil Procedure. After ensuring the papers are complete, a civil deputy delivers the documents to the person named on the paper, or if the law allows, to a responsible party. When court orders and executions are received civil staff arrange enforcement.

The Civil Division also processes and serves criminal subpoenas for the District Attorney and criminal defense attorneys.

Online Sheriff's Sales - Click Here to View Current Auctions in any Oregon County- Oregon State Sheriff's Association offers a website for posting Sheriff's Notice of Sale. See attachment below for bulletin with more information.  Click here to view the Sheriff's Sales Status. 

Service Fees

Generally, there is a fee charged to process and serve civil papers. State law or county ordinance sets the fee that is charged for our services. Checks or money orders for fees should be made payable to the Lincoln County Sheriff's Office.

Type of Document   Fee

Notice Process
(Such as summons and complaint, divorces documents,
Small Claim notices, Notices of Restitution, etc.)

For more than two parties at an address, the fee
increases to $20 per person.

1-2 Parties
(same address)
$36
  3 Parties
(same address)
$60
  4 Parties
(same address)
$80
  5 Parties
(same address)
$100
Writs of Garnishment   $25
Enforcement Actions Minimum Fee
(Fees vary by the type of enforcement action, so please call to verify)

 

  $70
Conveyance of Real Property
(Deed, etc.)
 
  $30

Effective January 1, 2010 - Paper Service Fee Increase - see attached for more detailed schedule of civil fees. See attachment below for Notice of fee increase for service of papers.

Mailing Papers for Service

Papers for service or enforcement should be mailed to: Lincoln County Sheriff's Office Civil Division, 225 W Olive Street Rm 203, Newport, Oregon 97365. Papers and instructions mailed should include:

  • Appropriate copies (or certified true copies) as required for service
  • Appropriate copies (or originals) as required for return to court
  • Name and address of person(s) to be served and any other information that would be helpful such as vehicle driven, place of employment.
  • Check or money order in the correct amount to cover service fee (papers will not be served or processed without the service fee).
  • Self addressed stamped envelope. (In most cases, Oregon law requires the Sheriff make their return directly to the court. The Sheriff's office will mail a copy of the return to you if the appropriate envelope has been provided.)

 

Contact the Support Services Division

The answers to many questions can be obtained from the Sheriff's Office Records Section office, located on the second floor of the County Court House at 225 W. Olive Street in Newport. The Records Section is open to the public 5 days a week as follows:

Monday through Thursday 8:00 am-Noon and 1:00 pm -5:00 pm

Friday 8:00am-Noon

CLOSED:  Friday afternoons, Saturday & Sunday and Holidays

For Legal Advice, Contact an Attorney

By law, the Civil Division is not permitted to give legal advice. Please consult an attorney for any legal guidance. You may also wish to contact the Oregon State Bar Tel-Law line at (503) 620-0222 or Web-Law for general legal information.

 
Public Records Requests

Visiting Our Office

The answers to many questions can be obtained from the Sheriff's Office Records Section office, located on the second floor of the County Court House at 225 W. Olive Street in Newport. The Records Section is open to the public 5 days a week as follows:

Monday through Thursday 8:00 am-Noon and 1:00 pm -5:00 pm

Friday 8:00am-Noon

CLOSED:  Friday afternoons, Saturday & Sunday and Holidays

 

Customer service is a priority for the Records Section and we would appreciate your feedback. Please tell us about your experience with our staff or feel free to make suggestions for improvement to our web page.

 

Criminal Records

The Records section uses state of the art technology to store, track and retrieve crime related reports from the time a crime is reported until it is fully investigated and prosecuted by Sheriff's Office deputies, administrative staff and detectives.

Public Records Requests

Much of the information that the Sheriff's Office stores is routinely available to the public for a fee:

  • Non-criminal accident reports
  • Some property crimes reports
  • Tow reports
  • Litigated reports when released by the District Attorney's Office

The cost for the above reports varies and can be found by reading our fee schedule (See attachment below). 

Of course there are exceptions under the law that restrict the release of some records in order to protect juveniles, cases under investigation, the security of the Sheriff's Office personnel or the facility, etc. Some requests are not readily available without a manager's approval. The first step in the process is to submit a letter or Records Request form and to submit the estimated fee. If the information you need is not immediately available, Records Staff will let you know if or when the information is expected to be releasable.

 

Property and Evidence Information

The Lincoln County Sheriff's Office Evidence and Property Room is staffed by one civilian Evidence Technician and supervised by the Support Services Director

The Property and Evidence Division is responsible for receiving, cataloging, storing, and maintaining all evidence collected during a Sheriff's Office investigation. Evidence may include firearms, weapons, blood samples, urine samples, personal property, found property, and items collected as part of an investigation. The Property Section is also responsible for returning property to the rightful owner at the conclusion of an investigation or, disposing of such in accordance with Oregon Revised Statutes.

The Property & Evidence Division's primary function is to retain evidence for the prosecution of criminal court cases. The unit is also responsible for the proper intake, control, storage, release and/or disposal of all property confiscated, appropriated, seized or otherwise taken into custody by the Lincoln County Sheriff's Office. This property may include recovered stolen, abandoned, and found property as well as property received for safekeeping.

The Lincoln County Sheriff's Office Property & Evidence Unit is only responsible for property/evidence collected by the Lincoln County Sheriff's Office. If your property was collected or seized by another law enforcement agency within Lincoln County (for example: Newport Police Department, Oregon State Police, Lincoln City Police Department, Toledo Police Department, LINT, etc.), you will need to contact that agency directly for the disposition of your property.

The Evidence Technician does not have the authority to release property taken as evidence without prior authorization from the Lincoln County Sheriff's Office case officer or the Lincoln County District Attorney's Office. The Sheriff's Office Evidence Technician can facilitate the process for release of property, but does not have the authority to determine what property can be released or when it can be released.

Office Hours:

The answers to many questions can be obtained from the Sheriff's Office Records Section office, located on the second floor of the County Court House at 225 W. Olive Street in Newport. The Records Section is open to the public 5 days a week as follows:

Monday through Thursday 8:00 am-Noon and 1:00 pm -5:00 pm

Friday 8:00am-Noon

CLOSED:  Friday afternoons, Saturday & Sunday and Holidays

Again, property is released by appointment only.

ADDRESS AND TELEPHONE NUMBER

Lincoln County Courthouse
225 West Olive Street
Newport, Oregon 97365
(541) 265-4912.

RELEASE OF PROPERTY

Evidence and property that is no longer needed for court proceedings, and the owner is known, will be released. The Evidence Technician will send a letter stating the property can be picked up to owner's last known address on file in our office or if not current, to the last known address on file with the Oregon Department of Motor Vehicles. Evidence and property used in the commission of a crime such as controlled substances or related instruments and/or contraband, which are unlawfully used or possessed, will be destroyed. Property is released by appointment only. Property will not be released to the owner without photo identification (driver's license, state ID card, passport, etc.). You may be asked to supply proof of ownership.

INMATE PROPERTY RELEASE

Personal property for someone lodged at the Lincoln County Jail is maintained at that facility. This office is located at 251 West Olive Street, Newport, Oregon. If you have a question regarding inmate property you must call (541) 265-4277 x0710. It is recommended that you contact this office in advance to schedule an appointment to pick up property as paperwork must be completed before any property is released. People booked into the jail with a bag who have been released or transported out of the jail will need to contact the Sheriff's Office Property Technician at (541) 265-4912 within 30 days to make arrangements for release of the property. Unclaimed property will be disposed of according to statute.

DISPOSAL OF FIREARMS AND AMMUNITION

The Lincoln County Sheriff's Office will dispose of any unwanted firearms and ammunition for the general public upon receiving a signed release. For more information, please contact the staff directly at (541) 265-4912.